Deputy Court Administrator
The 22nd Judicial District Court of Louisiana seeks to hire a Deputy Court Administrator. Persons interested in applying for the position should submit a resume and completed application form to Court Administration via email to email@example.com. To request an application form, please email firstname.lastname@example.org.
Submissions may be hand-delivered to the 22nd JDC, Court Administration, at 701 N. Columbia Street, Room 3210, Covington, LA 70433 to Amber Mitchell. This position is open until filled.
Deputy Court Administrator
22nd Judicial District Court; on payroll of St. Tammany Parish Government
$55,000-$75,000 starting annual salary depending on qualifications plus benefits including participation in Louisiana Parochial Employees Retirement System and group health insurance.
LOCATION OF WORK
Administrative office located within the Court Administration Offices located at the St. Tammany Parish Justice Center, 701 N. Columbia St., Rm. 3210, Covington, LA. Will also be required to work at the Washington Parish Courthouse in Franklinton, as necessary.
HOURS OF WORK:
General hours of work are 8:30 a.m. – 4:30 p.m., Monday through Friday. Exempt from overtime compensation. Will be required to work whatever hours are necessary to satisfactorily perform the duties and demands of the position. Thirty-five (35) hour minimum work week.
POSITION PURPOSE:The purpose of this position is to provide high level responsible professional administrative management within 22nd Judicial District Court. Assumes day-to-day responsibilities of court administration as determined by court administrator and judges. Employee in this classification performs high level professional, administrative, and managerial work. Position is responsible for maintaining a high degree of independence and accountability for Court programs and requires the maintenance of working relationships with key local, state and federal government officials.
Maintain current local court rules, and revise as necessary. Publish most current local court rules on website and on paper. Send all court rule revisions to Supreme Court for approval and publication by Thomson Reuters-West.
Maintain and revise as necessary emergency preparedness plan, activities, and communications of 22nd JDC. This includes drafting and regularly updating Continuity of Operations Plan (COOP) such that it contains all necessary, accurate information and is user-friendly to all 22nd JDC employees and judges. Responsibility includes educating all judges and employees on the COOP and also includes coordination of plan, activities, and communications with court-related agencies. To the extent the COOPs of other jurisdictions involved the 22nd JDC, this position is responsible for that coordination.
Research laws and court orders regarding court costs, both civil and criminal, and keep abreast of changes to pertinent laws. Update schedule of court costs and disseminate to both Parish Clerks and Sheriffs accordingly. Review monthly reports from Sheriffs to track collection trends and to determine accurate distribution of costs among all agencies. Research laws as requested by Sheriffs and elicit input from judges regarding appropriate default fines on certain offenses, and to determine if court appearances are required.
Become knowledgeable about specialty court operations including grants, budgets, personnel, facilities, program design and content. Assist with writing grant applications, and be responsible for timely submission of grant and program reports to granting agencies and others. Create means by which to collect and evaluate data related to quality assurance and trends. Draft RFP’s and contracts for services related to specialty court operations. Track performance of service providers.
Draft and review various documents including contracts, Cooperative Endeavor Agreements, Memoranda of Understanding, leases, and policies and procedures related to court operations.
Manage all court-related risk management efforts including procurement of various insurances.
Administer and manage all technology needs of the 22nd JDC including the hardware, software and services related to servers, desktop computers, laptop computers, printers, telephones, copiers, scanners, projectors, wireless devices such as tablets and cell phones, televisions, monitors, audio-visual equipment to effect teleconferencing, courtroom recording devices for use by court reporters. Coordinate with Parish governments regarding services and equipment provided or to be provided by them or in conjunction with them. Purchase all hardware, software and services necessary to the Court. Draft and administer policies and procedures regarding use of Court-owned technology. Troubleshoot daily issues and either resolve personally or refer to appropriate service provider for immediate resolution. Be able to review, evaluate and make recommendations regarding efficiencies and capabilities of latest technology.
Administer and manage all Westlaw accounts and legal research needs of the 22nd JDC and be responsible distribution and tracking of books and research materials.
Assist with drafting, and revising the court calendar and docket management.
Assist Court Administrator to administer, manage, and coordinate the implementation and day-to-day operations of the Court.
As requested by Court Administrator, participates in meetings, ensuring that key players are present and that their input is recorded and considered; coordinates communication networks among the impacted parties so that all are informed and knowledgeable of the progress.
Remains current on legislative changes pertinent to Court.
Acts in the absence of the Court Administrator as required.
To assist court administrator in court functions of human resources, payroll, budget and finance, court policy compliance, day-to-day specialty court operations, website content management, language access needs and all other functions that are primarily that of the court administrator.
KNOWLEDGE, SKILLS AND ABILITIES
General knowledge of substantive and procedural laws of the State of Louisiana.
Knowledge of laws, rules and standards associated with operating a general jurisdiction and family/juvenile jurisdiction court, including state and federal laws, state and local court rules,
Code of Governmental Ethics, Code of Judicial Conduct, Supreme Court supervisory rules for district courts.
Knowledge of the State Bid Law and the Local Government Budget Act.
Knowledge of intergovernmental relations and public policy development.
Knowledge of all court processes of a general jurisdiction court including probation, hearing officers, and specialty courts.
Knowledge of applicable computer word processing, spreadsheet and database applications.
Knowledge of effective supervisory principles and techniques.
Skill in operating a variety of modern office equipment, including but not limited to hardware, software and services described under Essential Functions.
Skill in written and oral communication for effective expression and clarity.
Ability to monitor and revise budgets and contracts.
Ability to perform as a project leader and apply project management techniques.
Ability to produce quality work under pressure.
Ability to organize data into a logical format for presentation in reports, documents or other written materials.
Ability to effectively conduct meetings and make formal presentations.
Ability to interact tactfully and courteously with individuals and groups.
Ability to exercise discretion and confidentiality.
Ability to establish and maintain effective working relationships with others.
MINIMUM QUALIFICATIONS :
1. A Master’s Degree in Judicial Administration, Public Administration, Business Administration or related field; or a Juris Doctor (J.D.) degree and license to practice law in Louisiana; or a Baccalaureate Degree from an accredited four-year college or university with major course work in public administration, business administration, information technology, criminal justice, or a related field; and
2. Two (2) years experience in court administration, executive management, or as in-house counsel, or a related field of administration; or any equivalent combination of education, experience, and training
Tasks involve the ability to exert very light physical effort in sedentary to light work, involving some reaching, handling, fingering and/or feeling of objects and materials.
Some tasks require the ability to perceive and discriminate sounds. Some tasks require visual perception and discrimination. Some tasks require oral communications ability.
Environmental Factors: Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, toxic agents, violence, disease, or pathogenic substances.
The 22″d Judicial District Court of Louisiana does not discriminate on the basis of race, color, national origin, sex, religion, disability, age, pregnancy, military status or citizenship.
Drug Court Case Manager
The 22nd Judicial District Court Specialty Court office seeks to hire the position of Case Manager. Persons interested in applying should submit a resume and completed application form to the Specialty Court Director via email to email@example.com. To request an application form please email firstname.lastname@example.org.
Submissions may be hand-delivered to the 22nd JDC Specialty Courts at 701 N. Columbia Street, Covington, LA 70433 Attn: Shannon Hattier. The position is open until filled.
Drug Court Case Manager
Under the supervision of the 22nd JDC Drug Court Program, the Case Manager is a supervision and case management specialist. He/she is responsible for providing information to the court on matters concerning drug court client monitoring and to the treatment providers regarding drug court recommendations.
- Conducts all case management services on assigned clients.
- Collects, analyzes, evaluates and reports information obtained during the course of the case management services and reports the information to the court and the treatment providers.
- Maintains AIMS case management database and updates weekly.
- Supervises and evaluates the behavior of the clients to insure compliance with release conditions and public safety.
- Maintains case records as required by the courts, treatment providers and drug court case management office. Documents client behavior and significant events to existing policies and procedures.
- Assist with drug screening as necessary.
- Prepares and participates in status hearings on a weekly basis.
- Informs the Judge, District Attorney’s office, defense counsel and probation officers of any violations of pre-trial release conditions, release condition supervision, monitoring or diversion conditions including arrests of persons released to the custody or supervision of providers of case management services and any danger that the client poses to a person or community.
- Make recommendations for appropriate modifications of release conditions.
- Maintains communication with the Prison Assessment Coordinators and assists in all Intake Services into the Drug Court program.
- Assists clients to secure employment, medical, legal and social services.
- Cooperates with Drug Court programs in other jurisdictions to perform related services as requested.
- Participates in and contributes to ongoing training programs, keeps informed of new developments in the drug court field and applies new techniques.
- Make public presentations concerning drug court services and cooperates with community agencies and activities as a representative of the Drug Court program.
- Reports all hazardous incidents encountered to the courts, District Attorney’s Office, defense counsel, probation officers and the administrative office of the drug court.
- Attends weekly client staffings at assigned ADAC clinic.
- Performs all other duties as assigned.
TRAINING AND EXPERIENCE:
Bachelor’s degree in sociology, psychology, corrections, criminal justice or a closely related field, or equivalent combination of training and experience.
KNOWLEDGE, SKILLS AND ABILITIES
- Knowledge of interviewing techniques.
- Knowledge of investigative and fact gathering techniques.
- Knowledge of substance abuse related problems in an individual.
- Knowledge of various state and local social service agencies and treatment facilities that provides mental, health, vocational and legal services to drug court clients.
- Ability to express ideas clearly and concisely, orally and in writing to groups and individuals.
- Ability to establish and maintain effective working relationships with other employees and the general public.
- Ability to deal firmly and tactfully and impartially with people contacted in the course of the work.
- Ability to make reasonable and objective decisions and recommendations.
- Skills in the use of modern office equipment, such as multi-line telephone, copier, computer and related peripherals.